Logistics Specialist

About the role

Job DescriptionJob DescriptionClassification: Non-ExemptReports to: Purchasing Manager SummaryThe Logistics Specialist is responsible for managing the full procurement lifecycle in support of government contracts, ensuring compliance with federal regulations and company policies. This role utilizes our current accounting program to process requisitions, track commitments, and maintain accurate procurement records. The position plays a critical role in ensuring timely acquisition of goods and services while maintaining audit-ready documentation. Essential Duties and ResponsibilitiesManage the end-to-end procurement process, from requisition through purchase order closeout.Review and validate purchase requisitions for accuracy, funding, and compliance.Ensure compliance with FAR, DFARS, and internal procurement policies and procedures.Solicit and evaluate vendor quotes; perform price and cost analysis to determine best value.Maintain complete and compliant procurement files, including quotes, justifications, and approvals.Support subcontract administration, including issuance of subcontracts and tracking deliverables.Monitor purchase orders for status, delivery schedules, and discrepancies; expedite as needed.Coordinate with Program Management, Logistics, Production, Quality, and Accounting teams.Resolve invoice discrepancies and support accounts payable processes.Maintain and manage approved vendor lists and vendor performance records.Assist with small business subcontracting requirements and reporting, if applicable.Track procurement metrics, open commitments, and support budgeting/forecasting efforts.Prepare documentation and reports for internal and external audits (e.g., DCAA, DCMA).Ensure proper flow-down of contract requirements, clauses, and terms to vendors and subcontractors.CompetenciesCommunication ProficiencyDecision MakingThoroughnessTime ManagementInitiativeCollaboration SkillsComputer SkillsMultitasking SkillsDetail-OrientedOrganizationFlexibilityTechnical CapacityManagement of Financial ResourcesProblem-SolvingDocumenting and Recording InformationEvaluation of InformationWork EnvironmentPrimarily an office environment with occasional interaction with warehouse or production areasExtended periods of computer work and communication with internal teams and vendorsPhysical DemandsLifting: Yes; 0-100% of time; 0-40 lbs.Walking: Yes; 0-100% of timeClimbing: NoBending: NoSitting: Yes; 0-75% of timeStanding: Yes; 0-25% of timeStooping: NoKneeling: No Position Type and Expected Hours of WorkMonday – Friday between the hours of 7:00 a.m. and 5:30 p.m.  The immediate supervisor will discuss hours with employees, as each department’s needs vary.  TravelNo travel is expected for this position. Required Education and ExperienceHigh school diploma or its equivalent; supplemented by college-level coursework in Supply Chain Management, Business Administration, or a related field, or an equivalent combination of education and relevant experience preferred.1 year of procurement experience in a government contracting environmentHands-on experience with Costpoint preferredStrong knowledge of FAR/DFARS and government procurement regulationsExperience with subcontracting and contract flow-down requirements preferredProficient in Microsoft Office Suite, especially ExcelAdditional Eligibility QualificationsStrong understanding of government procurement lifecycle and compliance requirementsAbility to perform price/cost analysis and maintain audit-compliant documentationExcellent negotiation and vendor management skillsStrong organizational and time management abilitiesHigh attention to detail and accuracyAbility to manage multiple priorities in a deadline-driven environmentStrong written and verbal communication skillsAbility to handle sensitive and confidential informationCompliance with all company policies and government regulationsMay require occasional overtime based on contract demandsWork Authorization/Security Clearance (if applicable) U.S. CitizenAbility to obtain and maintain a security clearance, if requiredOther DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. EEO Statement  Mid Atlantic Engineering Technical Services, Inc. (MAETS) is an Equal Opportunity Employer, including disability/vets. Follow this link to learn more about your rights: https://www.eeoc.gov/poster \nCompany DescriptionMAETS is a Service-Disabled Veteran-Owned Small Business headquartered in Chesapeake, Virginia. We are committed to providing reliable and cost-effective solutions with engineering, technical support, installation, program management, laboratory support services, and depot-level maintenance of C5ISR systems.Company DescriptionMAETS is a Service-Disabled Veteran-Owned Small Business headquartered in Chesapeake, Virginia. We are committed to providing reliable and cost-effective solutions with engineering, technical support, installation, program management, laboratory support services, and depot-level maintenance of C5ISR systems.